Free Staff Scheduling Tools & Calculators
A growing library of free online tools built for managers, HR teams, and business owners. Calculate labor costs, overtime pay, payroll hours, PTO balances, FTE counts, and more — all in your browser, no sign-up needed.
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Fully built, free, and running in your browser — no sign-up needed.
Time Card Calculator
Process employee time cards — calculate total hours and pay across any pay period.
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Labor Cost Calculator
Calculate total employee labor costs including wages, taxes, and benefits per shift or week.
Overtime Calculator
Calculate overtime pay at 1.5× or 2× rates based on weekly or daily thresholds.
FTE Calculator
Convert part-time hours into FTE units to accurately measure workforce capacity.
Payroll Hours Calculator
Add up regular and overtime hours across your team to prepare accurate payroll runs.
Hours to Decimal Calculator
Convert hours and minutes into decimal format for faster payroll processing.
Time Clock Calculator
Calculate worked hours from clock-in/out entries with automatic break deductions.
PTO Calculator
Track accrued PTO balances, used days, and remaining leave for each employee.
Timesheet Calculator
Add up daily and weekly hours from timesheet entries and calculate gross pay.
Work Hours Calculator
Calculate total work hours between any two times or across an entire week.
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Labor Cost, Overtime, FTE, Payroll Hours, Hours-to-Decimal, Time Clock, PTO, Timesheet & Work Hours calculators are all in final development. Drop your email and we'll notify you the moment each one goes live — free forever, no spam.
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Frequently Asked Questions
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These tools calculate. Staff Scheduling does the full job — build shifts, track availability, approve leave, and run payroll in one place.
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