How much does Staff Scheduling cost, and is there a free trial?

Yes — Staff Scheduling offers a free 30-day trial with full access and no credit card required, so you can build real schedules with your own team before paying anything. Paid plans start after the trial, and current pricing is listed on the pricing page.

Is staff scheduling software better than Excel or spreadsheets?

For teams with frequent schedule changes, usually yes. Excel can work for a simple, fixed schedule, but dedicated software makes ongoing updates, employee access, availability tracking, and shift changes much easier — everyone works from the latest version of the schedule instead of an outdated spreadsheet file.

Does Staff Scheduling have a mobile app?

Yes. Staff Scheduling has mobile apps for iOS and Android, so employees can view their shifts, receive schedule updates, check open shifts, and request swaps from their phones, and managers can review and approve changes on the go.

Can I manage multiple locations with Staff Scheduling?

Yes. Staff Scheduling lets businesses manage employee schedules, departments, shifts, and team communication across multiple locations from one centralized platform, while each location keeps its own team and shifts organized.

Does Staff Scheduling support Canadian labour rules?

Yes. Staff Scheduling is built for Canadian businesses and supports provincial labour standards, helping managers plan schedules, overtime, and time off in line with the rules that apply to their team and province.

Built for Canadian Businesses

Staff Scheduling Software for Teams That Run on Shifts

Staff Scheduling is the easy employee scheduling software for your team. Build staff schedules in minutes, manage shifts, and track time and availability — all in one place, from any device.

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The Basics

What Is Staff Scheduling Software?

Staff scheduling software is a tool that helps businesses create, manage, and share employee schedules in one place. It replaces scattered spreadsheets and paper schedules with a single system where managers plan shifts around employee availability and employees always see the latest version of the schedule.

Staff Scheduling is staff scheduling software built for Canadian businesses. Managers can assign shifts, handle time-off requests, manage shift swaps, and track time and availability — and when something changes, the update reaches the whole team instead of getting lost in a group chat.

Assign shifts Check availability Handle time off Share updates Prevent conflicts

Without software

Spreadsheets & paper
Group-chat shift swaps
Missed coverage gaps
Manual updates

One shared system

Drag-and-drop schedules
Self-service swaps
Conflict alerts
Real-time updates

Key Features

Everything You Need to Manage Your Team

Scheduling, availability, time off, time tracking, and team communication — tuned for the way shift-based teams actually work.

Schedule Builder

Create clear weekly or monthly schedules with recurring shifts, templates, and drag-and-drop editing. Assign employees to shifts and adjust the schedule in minutes when staffing needs change.

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Employee Availability

Track employee availability, shift preferences, and working hours before you build the schedule, so shifts go to people who can actually work them and conflicts surface early.

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Time Off & Leave Requests

Employees request time off through the platform and managers approve or decline in one place. Approved leave shows up in the schedule, so coverage gaps are visible before they become a problem.

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Shift Swaps & Open Shifts

Employees can request shift swaps or take available open shifts when coverage is needed. Managers can review and approve changes before they become part of the official schedule, giving the team more flexibility without losing management control.

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Time Clock & Attendance

Built-in time tracking and attendance tools help managers monitor clock-ins, clock-outs, timesheets, and overtime. This connects scheduled hours with actual working hours and gives managers a clearer view of attendance and labor usage.

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Team Messaging & Notifications

Schedule changes are communicated through team messaging and notifications, helping employees stay informed when shifts are added, changed, or reassigned. Managers can also send announcements to share important scheduling information with the whole team.

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Labour Costs & Reporting

Scheduling data connects with payroll workflows and reporting, making it easier to review hours, overtime, attendance, and labour costs. Reports give managers a clearer picture of how their teams are being scheduled and where staffing can improve.

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Multi-Location Scheduling

Businesses with multiple locations or departments can manage schedules from a centralized system. Managers can organize employees by location while maintaining visibility across the wider workforce.

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Staff Scheduling app

Manage Your Team From Anywhere

Stay on top of your team's schedule from anywhere. Use the Staff Scheduling app to view shifts, check availability, make schedule changes and keep employees updated. Whether you are at the office or managing multiple locations, everyone stays up to date with the latest schedule.

View shifts on the go
Approve changes in a tap
Keep everyone updated

Download on theApp Store Get it onGoogle Play

Free to download · iOS & Android

Who It's For

Who Should Use Staff Scheduling Software?

One platform for every shift, every industry — here's who benefits most.

Small Businesses

Small businesses with hourly workers and a limited number of managers can use staff scheduling software to create weekly schedules without spending hours on spreadsheets. Affordable staff scheduling tools make it easier to assign shifts, manage availability, handle time-off requests, and quickly update schedules when someone cannot work.

Restaurants and Hospitality Teams

Restaurants and hospitality businesses often deal with changing customer demand, different front-of-house and back-of-house roles, and last-minute staffing changes. Shift scheduling software helps managers plan coverage, manage employee availability, and fill open shifts. Employee scheduling apps also allow workers to check schedules and request changes from their phones, reducing communication gaps.

Retail Businesses

Retail stores often have part-time employees, changing peak hours, and multiple roles that need coverage throughout the day. A staff scheduling app can help managers assign employees based on availability and expected customer demand. Employees can use a scheduling app for employees to view shifts, request time off, and handle shift swaps without constantly contacting a manager.

Healthcare Organizations

Healthcare organizations need reliable coverage because employees may work different shifts and specific roles can require certain qualifications. Workforce management software can help managers plan coverage, track availability, manage time off, and follow scheduling rules. An employee scheduling system is especially useful when managers need to ensure that the right people are assigned to the right shifts.

Construction and Field Teams

Construction companies and other field-based businesses often manage mobile or deskless employees across different job sites. Online employee scheduling apps make it easier to assign workers to specific locations, share schedule updates, and track working hours. With digital employee scheduling, managers can also combine scheduling with GPS, location information, and time tracking.

Businesses With Multiple Locations

Businesses operating across several branches need more than a basic shared calendar. An employee scheduling platform can give managers centralized control while allowing each location to manage its own employees and shifts. Online employee scheduling tools can also provide location-based permissions, cross-location visibility, and easier staff movement between branches when coverage is needed.

The Process

How Staff Scheduling Software Works

From first schedule to full workforce visibility — six steps that change how your team operates.

Step 1

Create Employee Work Schedules

The first step is creating an employee schedule based on the business's staffing needs. Managers can use employee schedule software or work schedule software to build weekly or monthly schedules, add shifts, assign roles, and use templates for recurring work patterns. Instead of creating everything from scratch in a spreadsheet, managers can reuse existing schedules and make changes when needed..

Step 2

Assign Shifts Based on Availability and Roles

Once the schedule is created, managers assign employees to shifts based on their availability, roles, skills, and working hours. Good employee shift scheduling tools can highlight availability conflicts and help managers choose suitable employees. This makes scheduling software for employees especially useful for teams where different workers have different roles, qualifications, or preferred working hours..

Step 3

Share Schedules With Employees

After shifts are assigned, managers can publish the schedule so employees can view their upcoming work. Online employee scheduling tools usually allow workers to check schedules through a browser or mobile device. Many staff scheduling apps also send notifications when a new schedule is published or an existing shift changes, so employees do not have to rely on printed schedules or messages from managers..

Step 4

Manage Shift Changes and Time Off

Schedules rarely stay unchanged. Employees may request time off, become unavailable, or need to swap a shift with someone else. Shift management software gives managers a central place to review these requests and approve changes.

Step 5

Track Hours and Attendance

Once employees start working, an employee scheduling system can compare scheduled hours with actual hours worked. Time clocks, clock-in and clock-out records, timesheets, attendance tracking, and overtime reports can all help managers identify differences. This makes it easier to spot late arrivals, missed shifts, overtime, or unexpected changes in working hours..

Step 6

Review Labor Costs and Scheduling Data

The final step is reviewing how the schedule performed. Workforce scheduling software can show scheduled hours, actual hours, overtime, attendance, and labor costs. With broader workforce management software, managers can also analyze staffing patterns and identify areas where schedules could be improved.

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FAQ

Frequently Asked Questions

Everything you need to know about staff scheduling software — and how Staff Scheduling keeps your team organized.

Staff scheduling software is a tool that helps businesses create, manage, and share employee schedules in one place. Managers can assign shifts based on employee availability, handle time-off requests, and publish updates, while employees check their latest schedule instead of relying on spreadsheets, paper schedules, or group chats.

Want to go deeper?

Browse in-depth scheduling guides, playbooks, and industry tips.

Guides & Tutorials Blog Case Studies

Final Thoughts

Scheduling That Fits Your Team's Day

The right staff scheduling software should fit your team's daily workflow — making scheduling easier, reducing conflicts, improving communication, and giving managers better visibility into hours, attendance, and labour costs.

Try it with a real weekly schedule: add your team, set employee availability, time-off requests, shift swaps, and payroll workflow. A tool that works smoothly in everyday situations is more valuable than one that only looks impressive on a feature page.

Scheduling guides by industry

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